rapwiki: Diff for "RequestingCashForParticipantPayments"

Requesting cash for participant payments

1. Go to Box Sync --> raplab --> forms --> general --> financial

2. Open the file named "Bursar_letter_EXPERIMENTNAME_20XX-MM-DD.doc"
3. Replace all the highlighted and commented expressions with the appropriate information.
   • The top should contain the current date
   • Change the topic "RE: " to contain the cost object number
   • In the body, add the IRB number and the start date of the IRB. Also replace the ##s with the amount each participant is to receive after participation.
   • If Matt is to pick up the cash himself, leave his NUID in. Otherwise, replace it with the NUID of the person who is going to pick up the cash.
   • Replace the highlighted phrase "howmany" with the number of participants you plan to run and ## with the amount of each bill you need (this will depend on how much you plan to pay each participant)
   • Replace Blernsday, Month DD with the date when you would like to receive the cash - usually one week after the letter is dated
4. Turn the letter in to Jamie Longwell in the Psychology office in Burnett (remember to bring the form originals along with you when you go to pick up the cash.). She will then proceed to scan a copy and put it in Matt's Box folder, and fax over the form to the bursar's office
5. In theory, you should request enough cash for 90 days, and bring it back to the bursar's office within 90 days if there is any money left over. This is not a hard-and-fast limit, apparently, but try to stick pretty close to it.